Executive Assistant

Job purpose

We are currently seeking qualified candidates with the passion, capabilities, and energy to join the President’s Office in the role of Executive Support. This is an exceptional opportunity for the right candidate to play an important role supporting the AmCham China President, Chairman, Board of Governors, and Management Team.  The role requires the individual to interact with hundreds of business professionals, foreign business executives and government officials from the US and China.

Ideal candidates will be bi-lingual, excellent communicators, highly organized, and flexible, with an outgoing personality and interest to make a difference in the US – China commercial relationship.

Duties and responsibilities

Responsibilities:

• Executive Support to President and Chairman (75%):
  • Help maintain and manage the calendar of President and Chairman for meetings with key partners, arrange their business travels, and inform other staff of activities and whereabouts.
  • Provide logistical support for relevant meetings and conferences when needed.
  • Manage expense reports.
  • Streamline inbound/outbound communications, maximizing productivity and ensuring all requests receive attention with the proper level of urgency.
• Executive Support to Board of Governors (25%):
  • Organize and coordinate the monthly Board of Governors meetings with logistics support, such as preparing materials, inviting guests and speakers, managing attendance, assist with taking meeting notes, etc.
  • Organize and coordinate exclusive meetings, meals, and events for the Board with logistics support.
  • Act as the liaison between the Board, the US Embassy, other foreign chambers, and the other partner organizations with the AmCham staff during daily operations.
  • Manage the Board Handbook and other relevant materials.

Qualifications

• Excellent communication skills; deep sense of responsibility
• A bachelor’s degree from leading university, preferable with English, International Affairs / Relations, Business Administration or other relevant majors; Master’s degree is preferred.
• 2-5 years of relevant work experience, preferably in a corporate environment in China.
•  Excellent Chinese and English proficiency are a must, both oral and written.
• Self-directed, motivated team player with exceptional multitasking abilities and a natural attention to detail. Ability to work independently and without significant oversight in a multi-cultural organization.
• Flexibility to work overtime when required.
• Creative, entrepreneurial mindset with an ability to experiment and innovate in a supportive yet results-oriented environment.
• Ability to engage with senior business executives and US and Chinese Government officials.
• Good computer and MS software skills.

To apply for this job email your details to hr@amchamchina.org